Efficient Surgical Procedure Of Sugc/Senate
Senate is the highest academic trunk inward the Institute. However, the attendance inward Senate meetings is real low. Most of the meetings are held without quorum, which leads to 2 problems - whatever affected political party tin dismiss become to courtroom in addition to challenge Senate decisions, whatever fellow member of Senate tin dismiss halt the coming together whatever fourth dimension past times asking to verify quorum. Every few years, at that spot is a work concern expressed regarding attendance, in addition to a commission is formed to streamline the performance of Senate. The promise is that if somehow the Senate tin dismiss live to a greater extent than productive, it volition displace to a greater extent than members to attend its meeting. Many of the suggestions are expert but at that spot is i major issue, which I intend tin dismiss become a long mode inward improving productivity but which is non at that spot inward whatever of these reports. (And, of course, I myself was a fellow member of i such commission long fourth dimension ago, in addition to I didn't realize this at that time.)
Senate agenda sucks in addition to it sucks large time. And individuals who are supposed to introduce the agenda come upwards unprepared.
If at that spot is a proposal for Senate to consider, at that spot volition live inadequate background, what is the work nosotros are trying to solve, what are the options, why this pick is better, is at that spot whatever information to back upwards this. Worse, at times, I possess got detected inconsistencies inward the document. In many occasions, when the proposal is coming from a Standing Committee of the Senate, simply the determination of the commission is forwarded without whatever explanation. If nosotros are proposing to modify a rule, a typical legislative procedure would clearly articulate what clause is existence removed in addition to what clause is existence inserted, amongst exact linguistic communication of the clause. None of this would live inward the proposal.
When this happens, at that spot is confusion on the flooring of the Senate. There is something written inward the proposal. The commission chairperson presenting it says something else, in addition to simply about other commission fellow member volition give a 3rd interpretation. And this leads to many people asking questions, making suggestions on how the language/proposal tin dismiss live improved. If Standing Committees did their project good in addition to sent agenda items which are properly drafted in addition to then lots of items tin dismiss live taken help of inward minutes.
And I tin dismiss tell this from sense of chairing at to the lowest degree a pocket-size committee, Senate Under Graduate Committee (SUGC) inward 2006-07. (I produce realize that what plant for a 20-member SUGC, may non piece of work for 200-member Senate, but I intend my sense tin dismiss give pointers to how to improve the character of agenda.)
I was a fellow member inward 2005-06 in addition to also inward an before twelvemonth in addition to had seen how SUGC functioned. If I were to gear upwards a proposal for change, the typical procedure would live that it volition live discussed inward the outset SUGC coming together later the proposal is submitted. People volition verbalize over it in addition to bespeak out that at that spot are simply about obvious faults, in addition to inquire me to improve the proposal. In the 2nd SUGC meeting, it volition live discussed again, in addition to a determination volition live taken to frontward the proposal to all departments for feedback. In the 3rd SUGC meeting, it volition live decided that since solely a few departments possess got sent their feedback, nosotros should ship them a reminder in addition to hold off till the side past times side meeting. In the 4th SUGC meeting, if the feedback is mostly positive in addition to then at that spot volition live simply about give-and-take in addition to they volition handgrip to frontward this to Senate. Of course, sometimes the proposal volition non instruct discussed because something to a greater extent than urgent (like terminations) volition live there. Also, sometimes people volition claim that subdivision feedback tin dismiss non live expected inward opor-garai time, during essay time, in addition to so on, in addition to thus yet simply about other calendar month should live given. So typically, a proposal volition possess got half-dozen months or to a greater extent than before it tin dismiss live sent to Senate. Many members volition instruct tired of pushing that proposal inward this menses in addition to a placidity burial volition live given to the same.
When I became SUGC Chairman, I changed the procedure completely. The 24-hour interval you lot submit a proposal, it volition live sent to all SUGC members past times electronic mail in addition to they volition live asked to ship feedback inside a week. The proposer volition typically possess got a few days to ready the issues raised. I volition asking the proposer to possess got all the background information in addition to justification existence included equally part of the proposal. Then I volition inquire the members if this is inward shape that it tin dismiss live sent to departments for feedback. Typically, the response volition live inward affirmative, in addition to an electronic mail volition become to all DUGC Conveners (they are anyway members of SUGC) in addition to Heads of the department. They volition instruct 2 weeks to respond. Since nosotros know that many departments would delay, inward parallel, I would ship an electronic mail to all faculty members asking them to ensure that their departments possess got a coming together at the appropriate flat inside this time, in addition to inward example it is non possible, they tin dismiss ship their feedback to me, in addition to I volition summarize that to the proposer. After 2-3 weeks, all feedback goes to proposer in addition to s/he updates the proposal based on that. Now, nosotros are ready to verbalize over this inward the SUGC meeting.
In the SUGC meeting, the agenda papers would possess got the lastly draft of the proposal in addition to the feedback received. At this stage, no proposal would always possess got to a greater extent than than a few minutes to pass. So each proposal gets discussed solely inward i coming together in addition to non inward multiple meetings, in addition to the full coming together fourth dimension taken for this is almost 1/10th of what was existence done inward the previous case. Since the proposal is drafted properly, Senate also would usually possess got solely a few minutes to approve this, thereby saving a huge amount of fourth dimension for everyone.
The 24-hour interval I took accuse of SUGC, I announced that inward my 52-week tenure, I desire to submit 52 proposals to Senate, simply about equally piddling equally changing i class past times simply about other inward the graduation requirements of a flat program, in addition to simply about equally complex equally moving from class based structures to credit based structures (the entire UG manual was changed to reverberate the credit based system). And yet nosotros had solely i coming together inward a month, in addition to no SUGC coming together lasted to a greater extent than than 2 hours. (In the previous years, the number of such proposals sent to Senate would possess got been almost 10-15.)
Regarding the routine educatee requests also (some tin dismiss live taken help of past times chairperson, but simply about are usually discussed inward SUGC), instead of waiting for the side past times side SUGC meeting, I would simply ship an electronic mail to all members. If fifty-fifty i fellow member suggests that at that spot is something that nosotros demand to verbalize over face-to-face, in addition to then the item volition come upwards for give-and-take inward the side past times side meeting. Otherwise, it is approved, in addition to inward the side past times side meeting, the item is reported so that it is part of the records. The students also were happy since their requests were existence taken help of quickly.
If I regard the reasons for efficiency, basically, nosotros were having virtual meetings through email, asking multiple stake holders to expression at the proposals inward parallel, in addition to nosotros were ensuring that the linguistic communication of the proposal is real unambiguous when it does come upwards up for give-and-take inward SUGC. The exact procedure nosotros used 10 years agone inward a pocket-size commission may non live the best bet for Senate today, but the mode to improve efficiency has to live to produce these things, particularly, improving the character of agenda papers.
Senate agenda sucks in addition to it sucks large time. And individuals who are supposed to introduce the agenda come upwards unprepared.
If at that spot is a proposal for Senate to consider, at that spot volition live inadequate background, what is the work nosotros are trying to solve, what are the options, why this pick is better, is at that spot whatever information to back upwards this. Worse, at times, I possess got detected inconsistencies inward the document. In many occasions, when the proposal is coming from a Standing Committee of the Senate, simply the determination of the commission is forwarded without whatever explanation. If nosotros are proposing to modify a rule, a typical legislative procedure would clearly articulate what clause is existence removed in addition to what clause is existence inserted, amongst exact linguistic communication of the clause. None of this would live inward the proposal.
Baca Juga
When this happens, at that spot is confusion on the flooring of the Senate. There is something written inward the proposal. The commission chairperson presenting it says something else, in addition to simply about other commission fellow member volition give a 3rd interpretation. And this leads to many people asking questions, making suggestions on how the language/proposal tin dismiss live improved. If Standing Committees did their project good in addition to sent agenda items which are properly drafted in addition to then lots of items tin dismiss live taken help of inward minutes.
And I tin dismiss tell this from sense of chairing at to the lowest degree a pocket-size committee, Senate Under Graduate Committee (SUGC) inward 2006-07. (I produce realize that what plant for a 20-member SUGC, may non piece of work for 200-member Senate, but I intend my sense tin dismiss give pointers to how to improve the character of agenda.)
I was a fellow member inward 2005-06 in addition to also inward an before twelvemonth in addition to had seen how SUGC functioned. If I were to gear upwards a proposal for change, the typical procedure would live that it volition live discussed inward the outset SUGC coming together later the proposal is submitted. People volition verbalize over it in addition to bespeak out that at that spot are simply about obvious faults, in addition to inquire me to improve the proposal. In the 2nd SUGC meeting, it volition live discussed again, in addition to a determination volition live taken to frontward the proposal to all departments for feedback. In the 3rd SUGC meeting, it volition live decided that since solely a few departments possess got sent their feedback, nosotros should ship them a reminder in addition to hold off till the side past times side meeting. In the 4th SUGC meeting, if the feedback is mostly positive in addition to then at that spot volition live simply about give-and-take in addition to they volition handgrip to frontward this to Senate. Of course, sometimes the proposal volition non instruct discussed because something to a greater extent than urgent (like terminations) volition live there. Also, sometimes people volition claim that subdivision feedback tin dismiss non live expected inward opor-garai time, during essay time, in addition to so on, in addition to thus yet simply about other calendar month should live given. So typically, a proposal volition possess got half-dozen months or to a greater extent than before it tin dismiss live sent to Senate. Many members volition instruct tired of pushing that proposal inward this menses in addition to a placidity burial volition live given to the same.
When I became SUGC Chairman, I changed the procedure completely. The 24-hour interval you lot submit a proposal, it volition live sent to all SUGC members past times electronic mail in addition to they volition live asked to ship feedback inside a week. The proposer volition typically possess got a few days to ready the issues raised. I volition asking the proposer to possess got all the background information in addition to justification existence included equally part of the proposal. Then I volition inquire the members if this is inward shape that it tin dismiss live sent to departments for feedback. Typically, the response volition live inward affirmative, in addition to an electronic mail volition become to all DUGC Conveners (they are anyway members of SUGC) in addition to Heads of the department. They volition instruct 2 weeks to respond. Since nosotros know that many departments would delay, inward parallel, I would ship an electronic mail to all faculty members asking them to ensure that their departments possess got a coming together at the appropriate flat inside this time, in addition to inward example it is non possible, they tin dismiss ship their feedback to me, in addition to I volition summarize that to the proposer. After 2-3 weeks, all feedback goes to proposer in addition to s/he updates the proposal based on that. Now, nosotros are ready to verbalize over this inward the SUGC meeting.
In the SUGC meeting, the agenda papers would possess got the lastly draft of the proposal in addition to the feedback received. At this stage, no proposal would always possess got to a greater extent than than a few minutes to pass. So each proposal gets discussed solely inward i coming together in addition to non inward multiple meetings, in addition to the full coming together fourth dimension taken for this is almost 1/10th of what was existence done inward the previous case. Since the proposal is drafted properly, Senate also would usually possess got solely a few minutes to approve this, thereby saving a huge amount of fourth dimension for everyone.
The 24-hour interval I took accuse of SUGC, I announced that inward my 52-week tenure, I desire to submit 52 proposals to Senate, simply about equally piddling equally changing i class past times simply about other inward the graduation requirements of a flat program, in addition to simply about equally complex equally moving from class based structures to credit based structures (the entire UG manual was changed to reverberate the credit based system). And yet nosotros had solely i coming together inward a month, in addition to no SUGC coming together lasted to a greater extent than than 2 hours. (In the previous years, the number of such proposals sent to Senate would possess got been almost 10-15.)
Regarding the routine educatee requests also (some tin dismiss live taken help of past times chairperson, but simply about are usually discussed inward SUGC), instead of waiting for the side past times side SUGC meeting, I would simply ship an electronic mail to all members. If fifty-fifty i fellow member suggests that at that spot is something that nosotros demand to verbalize over face-to-face, in addition to then the item volition come upwards for give-and-take inward the side past times side meeting. Otherwise, it is approved, in addition to inward the side past times side meeting, the item is reported so that it is part of the records. The students also were happy since their requests were existence taken help of quickly.
If I regard the reasons for efficiency, basically, nosotros were having virtual meetings through email, asking multiple stake holders to expression at the proposals inward parallel, in addition to nosotros were ensuring that the linguistic communication of the proposal is real unambiguous when it does come upwards up for give-and-take inward SUGC. The exact procedure nosotros used 10 years agone inward a pocket-size commission may non live the best bet for Senate today, but the mode to improve efficiency has to live to produce these things, particularly, improving the character of agenda papers.
0 Response to "Efficient Surgical Procedure Of Sugc/Senate"
Posting Komentar